Administrative Coordinator

  • Job Tracking ID: 512565-736733
  • Job Location: Elk Grove Village, IL
  • Job Level: Mid Career (2+ years)
  • Level of Education: BA/BS
  • Job Type: Full-Time/Regular
  • Date Updated: July 09, 2020
  • Years of Experience: 2 - 5 Years
  • Starting Date: July 9, 2020
  • FLSA: Yes
  • Travel Availability: 0

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Job Description:

Position Description:

Under the direct supervision of the Branch Manager, the Administrative Coordinator provides clerical and administrative support with the handling of branch purchases/orders, administrative liaison with other branch locations and corporate departments, event planning, company vehicles, facility liaison with property management firm, and other administration-related duties. Exercise effective customer service skills with both internal/external customers and branch staff/management.

Responsibilities/Essential Functions:

  • Performs daily routine administrative tasks which may include:
    • Front reception duties and TSA screening and escorting of visitors
    • Drafts memos, reports, payments, billing, data entries of other business documents
    • Takes meeting minutes, distributes minutes, and files meeting reports
    • Organizes and maintains business files and records
    • Prepares expense reports and vendor invoices for payment processing
    • Schedules business meetings and conference calls
  • Coordinates with management and corporate office departments to handle purchases of supplies and equipment needed for branch operations
  • Functions as administrative liaison with other branches and/or corporate office departments for administration of company owned/leased vehicles, leased equipment, business insurance claims, and other related tasks, as needed.
  • Demonstrates and provides consistent exceptional level of customer service when interacting with internal/external customers and branch/company staff and management
  • May perform research projects or data analysis as assigned
  • Contact overseas offices for billing and payment transactions updates, as needed
  • In coordination with other departments, may perform duties related to event planning activities
  • May need to work overtime to meet deadlines or complete tasks, as needed
  • May perform other tasks, as needed or assigned by management.

Experience and Skills:


  • Minimum A.A. degree; Bachelor’s degree in liberal arts or business major, preferred.
  • 2 - 5 years prior work experience in administrative capacity
  • Effective written and verbal communication skills in English
  • Tech savvy proficiency with MS Office applications (Word, Excel, PowerPoint) or equivalent Google applications
  • Effective interpersonal and customer service skills to interact well with internal/external customers and members of staff/management
  • Basic understanding of standard business protocol and practices
  • Ability to organize, prioritize, and multitask to complete assigned tasks in a timely manner with minimal supervision
  • Ability to maintain confidentiality and handle sensitive issues in a professional manner
  • Ability to lift a minimum of 20# in weight

Job Benefits:


Nissin Benefits

Nissin offers a robust benefits package for our employees.  It includes health, dental, life and AD&D, short term and long term disability, along with 2 types of voluntary vision plans, additional voluntary life and AD&D, FSA (medical and dependent care), 401k, vacation, sick days and pet insurance.